Office Manager

About Us

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At Pixion, we're a small but mighty agency in Zagreb, Croatia, specializing in custom software solutions and digital innovation. With a team of around 25 passionate professionals, we focus on long-term partnerships with clients across US and Europe, delivering high-impact projects in web and mobile development, product design, and emerging technologies. Our collaborative culture emphasizes creativity, work-life balance, and professional growth, creating an environment where every team member can make a real difference.

Role Overview

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As our Office Manager, you'll be the backbone of our Zagreb operations, ensuring smooth daily workflows for our team of about 25 people. You'll handle administrative tasks, coordinate office logistics, support HR functions, manage financial aspects, and oversee social media in a fast-paced IT agency setting. This role is primarily on-site with occasional work-from-home days, allowing you to foster our collaborative atmosphere while adapting to flexible needs.

Key Responsibilities

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• Manage daily office operations, including supply procurement, facility maintenance, and vendor relations to keep our cozy workspace running efficiently.
• Coordinate team events, onboarding for new hires, and internal communications using tools like Slack or Google Workspace.
• Assist with basic HR tasks such as scheduling interviews, tracking employee documentation, and supporting performance reviews.
• Actively contribute to team wellbeing efforts, including onboarding, team-building, or wellness initiatives, drawing on motivation theories to reduce turnover and improve collaboration.
• Manage procurement of office supplies, track costs and budgets, oversee billing processes, and maintain constant communication with accounting team to ensure accurate financial reporting and compliance.
• Handle social media management, including content scheduling, engagement monitoring, and collaboration with teams for brand consistency across platforms like LinkedIn and Instagram.
• Handle administrative duties like calendar management, travel arrangements, and budget tracking for team fun and education initiatives.
• Ensure compliance with health, safety, and data security protocols in line with GDPR and our agile environment.
• Collaborate with leadership to improve office processes, contributing to a relaxed and productive atmosphere.

Qualifications

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• 3+ years in office management or administrative roles, preferably in IT or creative agencies.
• Strong organizational and multitasking skills with proficiency in Microsoft Office, Google Workspace, and other tools like Jira, Trello, Slack, Notion.
• Excellent communication in Croatian and English for team and vendor interactions.
• Proactive problem-solver who thrives in a flat, collaborative structure.
• Bachelor's in business administration, management, psychology, HR, or related field preferred; equivalent experience welcome.

What Sets You Apart

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• Experience with HR functions like recruitment support, employee engagement, or onboarding in tech environments.
• A psychology background stands out as a unique asset, enabling better handling of team dynamics, employee onboarding, conflict resolution, and employee well-being.
• Experience in managing online presence and social media platforms.
• Familiarity with LLM tools (e.g., ChatGPT, Grok, Claude, Gemini) for automating admin tasks, content creation, and enhancing team communication.

What We Offer

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• Competitive salary (1,800-3,600 EUR gross, based on experience).
• Rent compensation, flexible hours, work from home days (not fully remote), open vacation policy.
• Bonuses (summer/Christmas, performance, baby), education budget, team fun budget, parking, Multisport card, pension fund, medical exams.
• Opportunities to influence diverse agency projects in a supportive Zagreb environment.